Job Description

Position Details:
Our client, a world-leading Pharmaceutical Company in Cambridge, MA is currently looking for a Administrative Assistant to join their expanding team.



Job Title: Administrative Assistant / Pharma Industry / Hybrid Work
Duration: 7 months contract, extendable up to 36 months
Location: Cambridge, MA

Hybrid: 3 days/week onsite


Location/Travel:
This is a hybrid role at one of the below location (onsite 3 days per week), candidates must be local to one of the below:
Cambridge, MA
New York, NY
Collegeville, PA
Candidates may be required to travel to another location listed above as needed



Note:
The client has the right-to-hire you as a permanent employee at any time during or after the end of the contract.
You may participate in the company group medical insurance plan



Job Description: (Required):
Answer general phone inquiries using a professional and courteous manner.
Direct phone inquiries to the appropriate person.
Reply to general information requests.
Greet visitors in a professional and friendly manner. Use MS Office including MS Word, Excel and PowerPoint to prepare reports, memos, and documents.
Sort incoming mail, faxes, and courier deliveries for distribution.
Prepare and send outgoing faxes, mail, and courier parcels.
Provides full-range of administrative support to include: manages multiple Outlook calendars with expertise; plans and coordinates a variety of meetings and events, such as staff meetings (including recording of action items) and a variety of recurring events with other groups inside and outside of Pharmaceutical when necessary;
Prepares and edits reports and presentations using Microsoft Office software; organizes and maintains files;
Coordinates and manages travel arrangements and prepares expense reports; fields incoming telephone calls and replies to routine inquiries;
Provides project management assistance when necessary; expedites flow of work, and initiates follow-up when necessary, particularly when supervisors are traveling; orders supplies and equipment;
Cooperates with other administrative assistants in maintaining an efficient workroom; Serves as back-up administrative support for any member of the team when necessary.



Hard Skills:
1. Calendar management (MS Office)
2. TEAMS
3. PT and E Experience
4. CSR Exp
5. Prioritize/ Multitask
6. Team Environment
7. Change Agile (quick on their feet)



Interview Process:
Teams Ph Screen (bridge teams) on camera



Comments:
Travel may be required:
Located at one of the local sites Cambridge, NYHQ, PA, NY
May need to float to another location.
Days on site rotate: example 3 onsite/2day offsite with flex to modify



Minimum Education:
Associates

Job Tags

Permanent employment, Contract work, Local area, Flexible hours, 3 days per week,

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